Once your district's ProLearning Pass subscription is activated, site administrators can assign seats so staff can access ProLearning Pass courses. This article explains how to open Manage Seats, assign seats individually or in bulk, and track invited users.
Note: You must be a site administrator to assign ProLearning Pass seats.
Access Manage Seats
When you hover over a ProLearning Pass course tile, a message shows that a seat is required to access the course.
1. In the blue ProLearning Pass widget, select Admin Tools.
2. Select Manage Seats.
Review the Manage Seats page
The colored boxes at the top of the Manage Seats page summarize your seats:
- Assigned Seats: Seats assigned to users.
- Invited: Seats assigned to users who haven't created an account yet.
- Available Seats: Seats you can still assign.
- Total Seats: All seats purchased in your contract.
The Subscription Term appears below the summary boxes. Select the term to view your current contract period and any future terms if your district has a multi-year agreement.
Your district user list appears below the subscription term.
Assign seats individually
1. Select Assign Seats.
2. Select the users you want to assign:
- To select every user in the current view, select the checkbox in the ProLearning Pass column header.
- To select individual users, scroll through the list and select the checkbox next to each user, or use the search bar to find a user by name.
A counter shows how many users you've selected out of the total seats in your contract.
3. Select Save Assignments. A summary shows everyone you selected.
4. Select Save Assignments again to confirm.
A confirmation message appears, and a tag appears next to each assigned user in the list. Assigned users can now access ProLearning Pass courses and will receive an email with instructions for accessing their content.
Assign seats in bulk
Use Bulk Assign to assign seats from a list of email addresses. This option is recommended for users who don't have an account yet.
1. Select the Invite Staff dropdown, then select Bulk Assign.
2. Enter the email addresses, separated by commas, then select Next.
3. Review each tab carefully before you continue. If an email address is invalid, select the pencil icon to correct it.
Each tab lists the users you're inviting to a ProLearning Pass seat. Anyone listed under Emails Not Found will receive an email with instructions to create their account.
4. Select Submit.
Track invited users
Invited users appear in the Invited Users (Pending Acceptance) table at the bottom of the Manage Seats page. This table shows who has been invited but hasn't created an account yet.
After an invited user accepts the invitation and creates an account, they move from the Pending Acceptance table to the main user list.
What new users see
After receiving the invitation email, new users select Access Content. They enter their first name, last name, and password to create their account.
Once their account is created, they land on the All Courses page, where they can see their seat access dates and the full ProLearning Pass course catalog.
Questions? If you have questions about assigning seats, email our support team.